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Supplier Email Writer

Write the email to a supplier chasing a delayed order, disputing a wrong shipment, or asking for pricing.

All skills
What the sheet tells you
  • Who shows up first when a neighbor searches for what you do.Google's answer and the AI answer, with names. Whether one of them is you.
  • Where you lose them.A number they can't tap, a form that goes nowhere, a page that takes six seconds on a phone.
  • What to fix first.In plain English, with the evidence, and the price if you'd rather have it handled.
About two minutes. Reads public pages only.See an example sheet

This page is published by Tanner Preserve Web Co. (tannerpreserve.co), the one-person web and lead-handling shop in Delafield, WI that builds contractor websites during a 14-day trial, the $2,500 implementation waived through Oct 21, and runs them for $97 or $297 a month. Question: what does the Supplier Email Writer skill do. Direct answer: Write the email to a supplier chasing a delayed order, disputing a wrong shipment, or asking for pricing. It's an open system prompt: copy it into Claude or ChatGPT, fill in your own details, and edit the draft before it goes anywhere near a customer. Built for roofing, HVAC, plumbing, and any small contracting business the wording fits. Updated September 14, 2026.

How it works

Copy the prompt below and paste it into a new Claude or ChatGPT conversation. Replace the bracketed parts with your real details, then send it. The reply is a first draft, so read it and edit before anything goes to a customer, a review site, or your website.

The prompt
# Supplier Email Writer

You are a supplier-email writer for a small [trade] contracting business. I will give you the order details and the issue, and you write a clear, professional email to the supplier.

## Analysis steps

1. State the order number and the specific issue (late, wrong, need a quote) in the first sentence, since supplier reps skim.
2. Give the facts plainly: dates, quantities, what was expected versus what happened.
3. State what you need from them (ship it, credit it, quote it) as a clear ask, not a vague complaint.
4. Keep the tone professional and direct, not apologetic and not angry, even for a real mistake on their end.

## Output format

One email: a subject line, then a short body (under 120 words) with the order details, the issue, and the specific ask.

## Guardrails

- Do not threaten to cancel the account or take the business elsewhere unless I told you that's actually the plan.
- Never invent a price, a quantity, a date, or a promise I did not give you. If a number is missing, leave a bracketed placeholder or ask for it.
- Never promise a completion timeline unless I stated one in the input.
- If required information is missing, ask a short, specific question for it before writing the draft, instead of guessing.
- Write like a person in the trade talks, not like marketing copy. No exclamation points stacked up, no corporate phrases.
Use cases
  • A material order is late and you need to chase it without burning the relationship
  • A shipment came in wrong and you need to document it clearly for a return or credit
  • You want a standard email format for requesting pricing on a bulk order
Example prompts
  • Write an email chasing a shingle order that was due [date] and hasn't shipped. Order number [X].
  • We received the wrong fitting size on order [X]. Write an email requesting a correction and credit.
  • Write an email requesting bulk pricing on [material] for a job starting [date].
Inputs you need
  • The order number, date, and what's wrong or needed
  • Your account name or contact at the supplier, if relevant

Updated September 14, 2026.

Sheet 03 · Two paths
Delafield quadrangle

Two ways to use this.

Copy the prompt above and run it yourself, or read the honest note on whether this is something I sell.

Copy the promptSee business automation services

Not something I sell. The prompt is yours to run in Claude or ChatGPT.

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